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Meeting Details

Overview & Scrutiny Committee
10 Nov 2015 - 18:30 to 20:10
  • Documents
  • Attendance
  • Visitors
  • Declarations of Interests



Public Session
1 pdf Minutes (50Kb)

To confirm the Minutes of the meeting of the Overview and Scrutiny Committee held on 13 October 2015.


RESOLVED: that the Minutes of the meeting of the Overview and Scrutiny Committee held on 13 October 2015 be approved and signed by the Chairman.

2 Apologies

To receive any apologies for non-attendance.


Apologies for non-attendance were submitted by Councillors B Bates, J Bolton, A Hinton, S Hollis, D Holmes, K James and R Perry.

3 Declarations of Interest

To receive any declarations of interest.


There were no declarations of interest.

The Committee received a presentation delivered by Daniel Roberts, Senior Environmental Services Officer (Waste) on Waste Management in South Staffordshire which focussed on contaminated waste and highlighted aspects of health and safety.

RESOLVED that the Overview and Scrutiny Committee note the presentation on Waste Management and congratulated the officers and crews for an excellent service.

The Chairman drew the committee’s attention to an article in The Councillor magazine (August 2015) by Clodagh Peterson: The Challenge of Scrutiny in which she described the focus of Challenge Panels in South Staffordshire as to make sure the Council delivers good quality public accountability, recognises current resource
constraints and continues to focus on outcomes.

The Committee received a report of the Challenge Panel Chairman and Vice Chairman and the Leader of the Council (copy of which is attached to the minutes) and discussed the progress on outstanding recommendations for each of the three panels: Your Council; Your Place and Your Community for 2013-14 and 2014-15.


(i) partners from Staffordshire County Council be invited to attend a future presentation to Members on Flood Risk and Forum Members be urged to take necessary enforcement action regarding Flooding

(ii) the following recommendations be approved:

1. Changes to the Council’s Enforcement Policy to bring it in line with the Regulators Code published in 2014:
a) Insert two new paragraphs:
• We will avoid imposing unnecessary burdens on businesses and assess whether similar social, environmental and economic outcomes might be achieved by less burdensome means.
• When designing and reviewing policies, operational procedures and practices we will consider how they might support or enable economic growth
b) Replace existing wording: The Council’s Customer Feedback policy sets out how to complain or express dissatisfaction about the services we provide. This can be found at
c) Insert the Service Standards for acknowledgement and resolution of ‘requests for service’.

2. Steps should be taken to improve public awareness of Enforcement
a) General publicity and press releases should inform the public more effectively about the range of reinforcement undertaken and the processes involved.
b) Case studies should be developed illustrating the above and these should be included in the South Staffordshire Review and on the Councils website. The case studies should be used to help develop Member awareness
c) A report should be brought to the Planning Committee on a regular basis to update Members on progress in ensuring enforcement of major and ongoing breaches of planning conditions.
d) The public profile of the Rate my Place website should be raised.

3. A Member training package should be developed on Enforcement
This should focus on:
a) Awareness of the breadth of the Council’s enforcement duties, the general processes and the risk-based approach
b) The balance between prosecution and education in assuring compliance and legal standards
c) The importance of education as a means of securing effective self-regulation by local businesses and residents
d) A training event should be held to allow Members not involved in this Challenge Panel to gain a more in-depth understanding of enforcement and source of information
e) A regular programme should be created to allow al Members the opportunity to shadow officers on inspection visits and to attend drop-in sessions throughout the year.

Declarations of Interests

Member NameItem Ref.DetailsNature of DeclarationAction
No declarations of interest have been entered for this meeting.


Also in attendance at the above meeting were: Cabinet Members - Councillor R McCardle, Councillor R Reade, Councillor R Wright, Councillor B Edwards, Councillor Mrs M Bond.       Daniel Roberts (Senior Environmental Officer - Waste). Tracey Richards (Revenue and Benefits Manager), Jackie Smith (Director of Environmental Services), Helen Ogram (Chief Finance Manager)

___ Members of public expressed a desire to address the meeting.


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